Serials are expensive, have a short shelf-life and often contain disparate material, making them difficult to promote and disseminate. They can be complex in structure, erratic in frequency and there are more published now than ever before. So how does the contemporary Resource Centre meet such challenges?
The Heritage Cirqa Serials Management Module is designed to take the strain out of looking after journal issues for you. Our challenge was to tackle the technical requirements of serials management without creating a system that only a specialist could use.
This module can be described in two distinct parts: Cataloguing and Management.
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Cataloguing serials can be broken down into three distinct levels: Titles, Issues and Articles.
Abstracts for each article can be entered manually, or downloaded from a number of third party sources. If this is prohibitive, then keywords may be added so that users will find and identify specific articles as part of a normal Heritage Online search.
The catalogued data is then used by the acquisitions facility to place, chase and receive journal orders. Heritage Cirqa takes care of all financial aspects of the ordering process, so that you can analyse expenditure and be sure to stay in budget.
Copies of journal issues can be circulated in the same manner as monographs, or via specially generated circulation lists.
The day-to-day tasks of dealing with journals are made simple in Heritage Cirqa, whilst still catering for the idiosyncrasies of publishers and suppliers who often change their publication patterns. Subscriptions can be renewed automatically, or manually by the administrator. In short just about everything that could be required in this field is covered by Heritage Cirqa Serials Management.